Privacy and student-information guidance
Privacy Policy
The service is designed to minimise unnecessary student information. Where practical, use initials, classroom codes, generic learner labels or aliases instead of more identifying information.
Processing and service providers
Worksheet files, question text and the learner interests you provide are processed using OpenAI to analyse and personalise learning tasks. Depending on the selected image profile and availability, optional illustrations may also use Replicate. Cloudflare R2 stores uploaded and generated files; Render hosts the application and its database; Resend delivers account and receipt emails; Square handles checkout and subscription payments. We do not receive your full payment-card details.
Provider processing, temporary application state and backups can have retention periods separate from this website. We do not promise immediate deletion from every provider or backup. Contact support for the effective processing and retention settings before uploading information that requires special handling.
Deletion and operational records
Account deletion closes access and queues deletion of identifiable personal worksheet content, source files, generated assets and associated diagnostics. Failed cleanup is retried automatically. Shared team resources remain governed by team ownership. Minimal deletion identifiers prevent old jobs from recreating content; non-identifying billing amounts are retained. Refunds and disputes are tracked for manual credit reconciliation. Operational email payloads are encrypted and expire promptly; minimal delivery status is retained for up to 30 days. First-party workflow events exclude worksheet text, learner names and interests and are retained for up to 90 days.
Minimise student information
Only enter information needed to personalise the worksheet. Avoid unnecessary contact details, addresses, sensitive personal information, medical information or other identifying information. The website does not automatically block names; the account holder is responsible for deciding what student information is appropriate to enter.
Student profiles
The service stores the classroom identifier or alias you provide, separate interest entries, optional teaching notes and class membership. This is minimised or pseudonymous classroom information rather than guaranteed anonymous information. Student profiles and class information are kept until you delete them or delete the account.
Uploaded worksheets
Uploaded source worksheets may be retained for up to 7 days so generation and permitted alterations can be completed. They are then deleted from application storage unless you delete them earlier.
Generated worksheets
Generated worksheet files may be retained for up to 60 days so they can be downloaded from Worksheet history. They are then removed from application storage unless you delete them earlier.
Generation and deletion records
When you delete a generation, its generated files and associated customer generation record are removed. Operational records may also be removed earlier under automated maintenance. Account deletion removes remaining learner, class, worksheet and operational account data.
Account information
Account and profile information is kept while your account exists. Account deletion is immediate once the required checks are completed. An active monthly subscription must be cancelled before account deletion is permitted.
Billing records
Square handles card and payment-instrument details. This website does not store card numbers. After account deletion, the application may retain non-identifying billing amounts, currency and transaction dates indefinitely for accounting and business records. The retained application record is not linked to the deleted learner, worksheet or account profile and does not retain card details.
Contact
Privacy questions can be sent to support@personalisedworksheetgenerator.com. Avoid including unnecessary student personal information in support emails.